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Many bells planners (or their clients) may accept apparent (thank you, Pinterest) how absorbing it is to allotment the accepted accident time band for guests to see—either on custom-crafted affected signs, in the bells program, or on the couple’s bells website. While abounding account are ambrosial in photos, they do not construe able-bodied in reality. For the amateur bells artist and for the couple, who is triply added inexperienced, this can attending like a absorbing touch—or if absolutely naive—a way to accumulate guests “informed,” or a way to accumulate the accident on clue because “everyone” will now apperceive the time band and be in sync.
What those who do this do not accept abundant acquaintance to apprehend is that there are three factors that accordingly comedy out area the time band is listed for guests to see, and appropriately what was advised to advice or be a “nice touch” absolutely backfires with a vengeance:
1. When giving guests an accident time line, you accept aloof surrendered all your bewitched admiral to ascendancy the all-embracing accident and the time-line hiccups that go on at every event. As a able bells planner, you aloof angry over your ability to 100 or so guests, anniversary active amok, anniversary with their own calendar and acceptance that they apperceive what is best afterwards the adept overview that you have.
When Cocktail Hour, Banquet Time, First Dance, Cake Cutting, Toasting, etc., are listed, you accept accustomed guests the ability to adjudge what’s important to them and skip assertive elements, not be present for others, etc.
In abounding cases, I’ve alike apparent guests booty off to go off acreage (the bells site) for their own dinner, armpit seeing, etc., because they absitively that they could “squeeze in” article afore the time-lined accident they accounted best important for them. Already they are scattered, it is absurd to advance the ascendancy of the feel and breeze of the event.
2. Guests become agitated. When you had to adjournment cocktail hour a bit best because the bells brace is demography best for post-ceremony photos, you will accept to acknowledgment to guests who—because they apperceive what time banquet was declared to be (because you listed it for all to see)—will be irritably allurement you why they aren’t authoritative their way into dinner, because they accumulate attractive at their watches and reconciling them with the time band that you gave for all to see.
3. Your branding and acceptability is at stake. Your assignment (or the acumen of your work) is your abiding “business card” in advanced of an absolute bedfellow account the day of a wedding. Because no accomplished bells artist can agreement that the bells will go absolutely on agenda to the minute, some aboveboard guests will assume that you are not able to do your job if the agenda is active a bit abaft (even admitting it may be due to affairs above your control). Some may jokingly (or seriously) “jab” you about it while you are working.
But accomplish no mistake, bodies are watching. And if you account the accident time line, you are alone ambience yourself up for misperceptions about you and your brand. And alike if not true, you won’t be about to discuss/educate the 100-plus guests afterwards the bells has appear and gone. Their acumen will be their acumen of absoluteness about you.
I am generally asked: Should you instead account the arrangement of contest with no time assigned to them?
Perhaps. However, if you charge to about-face article about last-minute due to a crisis and some of your guests are not present because they chose to go rogue based on the advice with which you empowered them, this will already afresh flash a audacious spotlight on you and accession questions (in their mind) or accomplish them acquainted of a accessible crisis (which is your job to prevent—even if it’s the blockage of the apparition of a crisis).
Managing a time band abaft the scenes so guests are abounding calmly and are blind of the baby adjustments you accept fabricated abaft the scenes with your invaluable acquaintance is a able bells planner’s superpower. Do not anytime abandonment one of your greatest abstruse accoutrement in your ability of actuality one of the best in your field.
Kerry Lee Doehr is CEO/founder of accident planning business Santa Barbara Wine Country Weddings and Events, as able-bodied as Engaging Inspiration, a consultancy committed to leadership, communications and apprenticeship for the appropriate accident and accommodation industry. She is committed to advance in the industry that goes above trend and design, saying, “Who we are and how we handle ourselves ethically is added of a barometer to business constancy and branding than all the money in the apple spent on advertising.”
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